Fee structures
Configure fee arrangements, including weekly, daily or hourly rates, for the relevant placements and funding arrangements.
Explore the platform
Placement billing & finance
Connect agreed placement fees and approved additional charges to the invoicing process.
Who it supports
Finance teams, placement administrators, managers approving charges and provider owners.
What your team can do
Placement fees
Link base fees, enhancements and additional support charges to individual placements, retaining their fee history.
Billable-item approvals
Submit additional charges for review and approval before they are included in invoicing.
Retainers & void periods
Record retainer and void arrangements and review their effect on charges, including supported pro-rata calculations.
Invoice generation
Generate invoices from placement fees and approved items, with invoice documents and delivery workflows.
Local authority billing details
Maintain billing contacts, references, purchase-order information and payment terms for placing authorities.
Payments & billing reports
Review invoice and payment information alongside billing reports to support finance follow-up.
Xero integration
Connect supported accounting workflows with Xero. Confirm setup, permissions and the records to be synchronised.
How the work connects
A typical workflow
An example of how the work connects in practice.
Step 1
Agree the placement fees
Record the agreed fee arrangement and effective dates against the placement.
Step 2
Review additional charges
Approve relevant billable items and check retainers or void periods.
Step 3
Prepare the invoice
Review the invoice output and use the configured delivery or accounting workflow.
Built around your service
This area concerns the provider’s placement billing, not the subscription paid to Careborne. Finance staff must check charges against agreements and confirm tax treatment and accounting requirements.
Features are configured for your home type, with access managed through staff permissions. Bring your current process to a demo so we can show how the relevant workflows fit your service.
Connected areas
Referrals & placement assessment
Take a referral from the first document through assessment to admission. Give your team the information and AI assistance to make a considered placement decision.
Explore this area →Reporting, oversight & organisation
See the detail in one home and the picture across your services. Bring staffing, occupancy, incidents and outstanding work into management views, reports and exports.
Explore this area →Quality, compliance & evidence
Stay on top of checks, policies and quality reviews throughout the year. Use everyday records to prepare evidence for the responsibilities of your service.
Explore this area →Your next step
See how Careborne fits your working day.
Explore packages for your service. If you’d like to see the work in practice first, we can tailor a demo around your team’s priorities.