Everything you need to run an outstanding home
From daily logs to Ofsted readiness, from referral matching to shift management, every feature built for the reality of residential care.
Young People
A complete picture of every child in your care - their history, their plans, their progress, and their voice.
Complete Profiles
Everything about each young person in one place - personal details, legal status, placing authority, health, education, and key contacts.
Care Signals
AI monitors logs, incidents, and medication to detect mood dips, escalation patterns, and concerning changes - alerting you before things escalate.
Daily Logs
Shift-based recording with mood tracking, engagement scores, and sign-off workflows. AI helps your team write better, more detailed logs faster.
Support Plans
Versioned care plans with goals, actions, review dates, and sign-off workflows. AI suggests goals based on the child's history.
Risk Assessments
Structured risk assessments linked to each young person, with review scheduling, version history, and AI-assisted drafting from referral documents.
Outcomes Tracking
Set goals, track milestones, and measure progress across wellbeing, education, independence, and relationships.
Keywork Sessions
Record structured keywork sessions with mood, engagement, goal discussions, agreed actions, and follow-up dates.
Chronology
Automatic timeline built from incidents, placements, plans, and safeguarding events - always up to date without extra work.
Health & Education
Medical conditions, allergies, CAMHS status, school details, attendance, PEP targets, and SEN/EHCP records - all in one view.
Placements
Full placement history with transfer workflows between homes, placement agreements, and Local Authority tracking.
Contact Directory
Family, social workers, advocates, and professionals - with contact logs and follow-up reminders so nothing slips.
Stakeholder Portal
Give social workers and external professionals secure, controlled access to the young people they're responsible for - no more chasing by email.
Daily Operations
Keep your home running smoothly with tools designed for the reality of shift work and residential care.
Shift-Based Logging
Day, evening, night, and waking night logs, structured to capture what matters, with mood and engagement tracking.
Task Board
Shift tasks that carry forward automatically. Assign, prioritise, complete, and defer - nothing gets forgotten.
Handover Summaries
AI-generated shift handover notes that capture the key events, concerns, and follow-ups from the outgoing shift.
Medication Rounds
Full MAR tracking with administration records, PRN support, refusal logging, and home-type aware tracking - from full MAR to notes-only.
Missing Episodes
Full missing protocol - reporting, police notification, return interviews, and risk assessment updates.
Notifications & Alerts
Real-time alerts for overdue logs, expiring training, compliance deadlines, and safeguarding concerns.
Mobile-Optimised
Five dedicated mobile views for daily logs, incidents, medication, handovers, and tasks - designed for on-shift use from any phone.
Home Dashboard
At-a-glance view of your home - occupancy, unsigned logs, overdue plans, compliance status, Care Signals, and key metrics.
Follow-up Tracking
Every action tracked, every follow-up assigned with due dates and priorities. Nothing falls through the cracks, ever.
Incidents & Safeguarding
Report, investigate, and learn from incidents. Track safeguarding concerns with the rigour Ofsted expects.
Incident Reporting
Multi-step incident forms with severity levels, involved persons, physical intervention recording, injury tracking, and lessons learned.
Investigation Workflows
Assign investigators, track progress, record findings, lessons learned, and management sign-off.
Ofsted Notifications
Automatic triage of notifiable events. AI classifies incidents and flags what needs reporting to Ofsted, the LA, or police.
Safeguarding Concerns
Track concerns from initial report through investigation, escalation, strategy meetings, and resolution.
DSL Dashboard
Designated Safeguarding Lead view - open concerns, critical alerts, missing episodes, and escalation tracking.
Pattern Analysis
AI identifies patterns across incidents - recurring triggers, time-of-day trends, and escalation risks.
Compliance & Quality
Stay inspection-ready every day, not just when Ofsted calls. Built around the regulations you work to.
Ofsted Readiness Score
Real-time compliance scoring for every home - Outstanding, Good, Requires Improvement, or Inadequate - with specific actions to improve.
Compliance Checks
Schedule and track fire safety, gas, electrical, HMO, and Ofsted checks with automated overdue alerts.
Policy Management
Versioned policies with assignment tracking, acknowledgment workflows, and automated review reminders.
Reg 44 & Reg 45 Reviews
AI-assisted preparation for monthly independent visits and quality reviews - pull together everything your visitor needs in minutes.
Inspection Packs
Generate SCCIF-aligned evidence packs covering 16 areas at the click of a button - from incident summaries to staffing data, with date range filtering.
Document Management
Centralised storage for compliance documents - statements of purpose, risk assessments, policies, and certificates.
E-Signatures
Digital signatures for care plans, policies, and forms, with full audit trail and deadline tracking.
Approval Workflows
Configurable sign-off workflows for plans, incidents, logs, and policy changes, with escalation if overdue.
Templates
Customisable templates for risk assessments, support plans, daily logs, and reports - build once, use everywhere.
Seeing is believing
Every feature you've just read about is live and working. Book a demo and we'll show you with your own scenarios.
Book a DemoStaff & HR
Look after your team with the same care they give to the children. Everything from recruitment to supervision.
Staff Profiles
Complete staff records with employment history, qualifications, emergency contacts, and assigned homes.
DBS Tracking
Track DBS certificates, update service status, renewal dates, and barred list checks, with expiry alerts.
Training Management
Track mandatory and optional training, upload certificates, set expiry dates, and get automated renewal alerts.
Rota Planning
Build rotas, manage shift patterns, check coverage requirements, and handle swap requests.
Shift Clock-In/Out
Staff clock in and out of shifts with punctuality tracking, variance reporting, and contract hours monitoring.
Safer Recruitment
Full pipeline from public application forms through structured interviews, reference checks, DBS clearance, and onboarding - with analytics.
Performance & Development
Probation, annual, mid-year, and PIP reviews with structured scoring. Combined supervision and review timeline per staff member.
Supervisions
Schedule, record, and track supervision sessions with action items, follow-up dates, and automatic reminders.
Absence Management
Leave policies, entitlements, and absence tracking integrated with rotas - so you can't schedule someone who's on leave.
MFA & Security
Multi-factor authentication with QR code setup. Enforce MFA across your organisation. Failed login tracking and account locking.
Data Import
Migrate from spreadsheets with downloadable CSV templates. Bulk import young people, staff, and historical data as part of onboarding.
Reporting & Exports
Generate the reports you need for management, Ofsted, and Local Authorities, with AI assistance or from scratch.
Report Builder
Build custom reports across any data in the platform - incidents, logs, compliance, staffing, outcomes. Filter, group, and export.
AI-Generated Reports
Monthly progress reports, young person summaries, and management reports drafted by AI in seconds. You review and approve.
Data Export
Export any data to CSV or PDF. Compliance packs, incident reports, staffing records - formatted and ready to share.
Director Dashboard
Portfolio oversight for company directors - see occupancy, compliance scores, incident trends, staffing levels, and Care Signals across all your homes at once.
Trend Analysis
Track metrics over time - incident rates, log completion, compliance scores, and outcomes. Spot trends before they become problems.
Scheduled Reports
Set up automated reports delivered to your inbox - weekly summaries, monthly compliance packs, and quarterly reviews.
Webhooks & Integrations
Connect Careborne to your existing tools via webhooks. Get real-time notifications when incidents are logged, plans are updated, or compliance checks expire.
Xero Integration
Sync invoices, placement fees, and financial data directly with Xero. Eliminate double-entry and keep your accounts up to date automatically.
API Access
RESTful API for Enterprise customers who need to integrate Careborne with HR systems, finance platforms, or Local Authority portals.
Billing & Invoicing
Manage placement fees, generate invoices, and track payments, all linked to your young people and Local Authorities.
Fee Structures
Define fee structures per home, per framework band, or per Local Authority. Support for weekly, daily, and hourly rates.
Placement Fees
Link fees to individual placements with base rates, enhancements, and one-to-one support charges. Full billing history per young person.
Invoice Generation
Generate invoices from placement fees and billable items. PDF export, email delivery, and payment tracking.
Retainers & Void Periods
Track retainer fees and void periods with approval workflows. Automatic calculation of pro-rata charges.
Billable Item Approvals
Submit additional charges for manager approval before invoicing. Full audit trail of approvals and rejections.
LA Billing Integration
Manage billing contacts and references per Local Authority. Track purchase orders and payment terms.
AI that works the way you do
16 AI-powered features designed to save you time, surface insights, and support better decisions. You always have the final say.
Care Signals
AI monitors daily logs, incidents, and medication records to detect mood dips, escalation patterns, and medication refusals - alerting you before things escalate.
Care Snapshots
Periodic AI-generated summaries of each young person's status across all domains - a quick, holistic picture built from their records, signals, and progress.
AI Chat Assistant
Ask questions in plain English across 50+ tools. "Which support plans are overdue?" "Show me incident trends." Instant, accurate answers from your own data.
Natural Language Logging
Describe what happened in your own words. AI structures it into a proper daily log entry with mood, engagement, and key events.
Smart Summaries
AI-generated summaries for shift handovers, monthly progress reports, and young person reviews. First drafts in seconds - you review and approve.
Support Plan Writing
AI recommends goals and actions based on a young person's history, incidents, and progress, tailored to their specific needs and circumstances.
Ofsted Readiness Scoring
Real-time compliance scoring across staffing, documentation, safeguarding, and care quality, with specific actions to improve your rating.
Notification Triage
AI classifies incidents and flags what needs reporting to Ofsted, the Local Authority, or police - so you never miss a notifiable event.
Incident Pattern Detection
Cross-incident analysis that identifies recurring triggers, time-of-day patterns, and young people at elevated risk.
Referral Matching
Upload referral documents and AI assesses suitability across your homes, considering capacity, group dynamics, and individual impact.
Desktop Risk Assessment
AI generates a comprehensive risk assessment from referral documents - risk areas, protective factors, and placement considerations.
Inspection Pack Generation
SCCIF-aligned evidence packs covering 16 areas, generated in minutes. Reg 44 prep, Reg 45 reviews, and full inspection packs at the click of a button.
Regulatory RAG
Ask questions about UK care regulations and get answers grounded in the actual regulatory documents - Children's Homes Regulations, SCCIF, and more.
Log Quality Scoring
AI scores daily logs for completeness, detail, and professional language - helping staff improve their recording over time.
Policy Quiz Generation
AI creates training quizzes from your policies - test staff understanding and track completion as part of your training programme.
AI Report Builder
Describe the report you need in plain language and AI builds it - selecting data, creating charts, and formatting for management or Ofsted.
“Every AI suggestion is clearly marked. Confidence levels are shown. Your staff always have the final say. We amplify professional judgement, we never replace it.”
That's 78+ features. Want to see them in action?
Book a 30-minute demo and we'll walk you through the features that matter most to your service.
Book Your DemoNo commitment required. Tailored to your home type.